This pipeline will allow you to push event attendance from Veracross to a user's calendar. Of consideration - this event attendance available through the API is based upon the "Invited to event" individual event that is created when you either add a person manually to an event OR if you have groups attached to the event if you toggle the Attendance Taken switch at the top of the Attendance tab. This gives you more granular control over what events are added to a user's calendar, for example, faculty meetings you would want added to a person's calendar as they are required to attend but an optional event, like a book fair you would not want them blocked out for that time period.

TABLE OF CONTENTS

• Flow Setup
• Filters
  • Date Range
  • Group Event Types
  • Group Event Attendance Status
  • Group Event Status
  • Filter by Group Event
  • Include/Exclude Students and/or Faculty
  • Exclude Persons or Events
• Template Settings

Flow Setup

Navigate to SchoolCal to the Veracross Group Event Attendance To (Google or Outlook) User Calendars Pipeline and click "Create New Flow" as follows:

Filters

There are a series of filters that you may use to sift your calendar down to the desired events:

Date Range

"Only future dates" will only look at dates that occur in the future - past dates will not be considered

"Start and end (inclusive)" will look between and including two dates for events

"All dates (not recommended)" might only be used when deleting a flow so that you include all events

"From today to cutoff date" will look from today until the date specified

Be sure to save your settings for each section if you make changes.

Group Event Types

SchoolCal will pull your event types or categories from your SIS. You may choose as few or as many as you wish, again, clicking save after making your selections.

Group Event Attendance Status

As described in the introduction if you set the "take attendance" you can default to 'Invited'. Also keep in mind that typically SchoolCal will not update past events so you would use "Invited" and "Confirmed" to capture all of your attendees.

Group Event Status

Here you may opt to include or not include events based upon their status in your SIS. Note options here may vary based upon your SIS.

Filter by Group Event

If one or multiple groupEvents are entered in this filter, this flow will only sync Resource Reservation records that are associated with the entered groupEvent

Include/Exclude Students and/or Faculty

You may select to include all students, include students of a certain grade level or not include students. Be sure to save any changes you made to this section.

Exclude Persons or Events

Click inside the box and type the name or email address of the person you wish to exclude from event attendance.

You may also exclude specific events for more granular control, if needed. Be sure to save any changes.

Template Settings

The template settings controls how the event looks on the calendar. You will see a list of your events on the right any fields on the right may be included in your template. Please refer to this article for detailed event template setup.